At Quartzelec, our success is built on strong operational support behind every project we deliver. We are looking for an organised and proactive Business Support Administrator to join our Utilities team in Hamilton, providing essential administrative and business support across day-to-day operations.

This varied role offers the opportunity to work closely with project, operational, and finance teams, helping to ensure projects run smoothly and efficiently. From coordinating customer communications and scheduling activities to supporting finance processes and maintaining business records, you'll play a key role in the successful delivery of our services.

This position is Full Time - 39 hours per week (Monday - Thursday 8am-5pm, Friday 8am-4pm) 

If you enjoy working in a fast-paced environment, have excellent attention to detail, and take pride in providing high-quality administrative support, we'd love to hear from you.

Key Responsibilities:

• Provide general administrative support across the business, including document control, filing, and record management.
• Support project teams with customer and client communications, survey bookings, and scheduling work activities.
• Manage incoming and outgoing correspondence, office communications, and courier services.
• Maintain accurate office records, controlled documentation systems, and business archives.
• Order and manage office supplies, stationery, and consumables.
• Coordinate travel arrangements including accommodation, transport, and bookings.
• Assist with the organisation of office activities and operational requirements.
• Raise and process purchase orders in line with company procedures.
• Support invoice processing, including checking, matching, and resolving queries.
• Assist with supplier statement checks and basic reconciliation activities.
• Process employee expenses accurately and in line with company policy.
• Collect and input employee timesheet information to support payroll and project reporting requirements.
• Maintain accurate financial records and supporting documentation.
• Provide administrative support to the Finance Manager and wider finance function.
• Maintain records relating to compliance requirements, certifications, and insurance documentation.
• Support the monitoring of mandatory training and compliance activities.
• Promote and maintain high standards of office safety, housekeeping, and organisation.

Your skills and experiences:

We're looking for a highly organised and dependable administrator who can manage multiple priorities while maintaining accuracy and professionalism.

Qualifications & Experience

• Previous experience in an administration, business support, or reception-based role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Good IT skills, including Microsoft Office applications such as Word, Excel, and Outlook.
• Ability to prioritise workload and work effectively in a busy operational environment.
• Desirable Experience
• Experience within an engineering, utilities, construction, or project-based environment.
• Knowledge of finance administration processes, including purchase orders, invoices, expenses, and timesheets.
• Experience using finance, payroll, or ERP systems.
• Experience supporting payroll administration or timesheet processes.
• Previous experience working within a multi-functional office environment.

Personal Attributes

• Excellent attention to detail and accuracy.
• Professional, approachable, and customer-focused.
• Able to work independently while contributing effectively as part of a team.
• Proactive and adaptable, with a willingness to support a variety of business activities.
• Strong problem-solving skills and a positive, can-do attitude.
• Able to manage confidential information with discretion and professionalism.
• Committed to delivering high standards of administrative support and customer service.

  Salary Range Between £24,000.00 and £28,000.00 dependant upon experience.

How to Apply

If you are interested in applying for this role please send your CV and letter of application explaining how you meet the requirements of the role to:-

Email:     recruitment@quartzelec.com

Strictly no agencies please

Quartzelec is an equal opportunities employer

All personal data collected by Quartzelec Ltd is stored and processed in accordance with the General Data Protection Regulation (GDPR).

Please read our Privacy Policy for a full insight on how we protect and manage data.

If you wish for your data to be removed from our database please contact us at recruitment@quartzelec.com

BACK TO CURRENT VACANCIES